Home Spend Management

Predictable budgets & transparent legal spend

Collaborate and agree on the scope of work and budgets up front for each matter or phase.

Spend management reimagined

Look beyond ebilling and optimise the entire matter life cycle. Transforming the way that in-house legal teams work with their law firms, Lawcadia’s innovative solution combines best-in-class workflow automation, competitve matter RFP capabilities, collaboration and project management so that legal department leaders can:

  • Ensure instructions are sufficiently detailed for optimal results
  • Control firm selection and engagement with logic-based workflow automation
  • Obtain competitive RFQ/RFP from panel firms when required
  • Capture and manage multiple fee structures, including fee estimates, fixed and capped fees
  • Collaborate and agree on the scope of work and budgets up front for each matter (or phase of matter)
  • Review and approve scope and budget change requests from law firms
  • Capture WIP, receive and approve invoices, and then submit for payment
  • Track estimated spend vs actual spend by matter and phase
  • Monitor major projects and litigation matters with estimated spend down to fee earner level
Lawcadia interfaces with in-house legal and law firms

Best Practice Guide: The 8 Principles of Effective Outside Counsel Management

Adopting a best practice approach to outside counsel management will enable legal teams to manage costs and risks better, enhance service delivery, ensure strategic alignment, and demonstrate value. Download an unrestricted copy now.


Designed for transparency & predictability

Single source of truth

Manage instructions, engagements, fee arrangements, scope changes, approvals and invoices - all in the one platform.

Predictable legal spend

Work collaboratively with law firms to agree on fee structures, scope of work, and budgets up front, plus manage changes to scope and budget.

Conflict check workflows

Best practice workflow automation ensures law firms receive sufficient information to clear conflicts prior to receiving the confidential work brief.

Law firm collaboration

Benefit from a secure, shared interface and collaborate with law firms on instructions, budget, scope of work, documents, status updates, and even Gantt charts.

Competitive matter RFPs

Compare apples with apples using automated comparison reports to highlight pricing, scope, and project management variations.

Project management

Customise alerts and notifications to ensure matters (and budgets) stay on track and make control a priority, with additional approval processes optional.

Standardise processes

Embed consistent, structured processes throughout the legal function for oversight, control, and continuous improvement.

Close the loop

Incorporate qualitative surveys to evaluate law firm performance, seek feedback from law firms and identify opportunities for improvement.

Exceptional reporting & analytics

Benefit from customised dashboards that automatically capture and report on important legal spend and law firm metrics.

Award-winning matter RFP capability

Brief one or many

Requests for Proposals (RFPs) can be sent directly to your firm of choice or issued to two or more firms for competitive responses.

Comparison reports

Automate the compilation of responses and compare apples with apples with visual comparisons and high-level information tables for quick decision making.


Engage & manage

Engage your law firm of choice and manage the matter until completion with visibility over changes to scope, WIP, budget and invoices.

See Lawcadia in action

Find out how Lawcadia can transform your legal operations.
Book a demo in our digital calendar now.

Transform your legal operations with the award-winning, two-sided intelligent platform built for in-house legal teams and law firms with legal intake & triage, matter management, workflow automation, document automation, collaboration and in-depth reporting.


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